• Entries & Declarations

  • The exact date of closing for a particular meeting can be found in the Irish Racing Calendar but below is a simple guide:

    RacedayEntry
    (Closes 12 noon)
    Weights
    (Published 11.30am)
    Declarations(Close 10am)
    & ONOR(Closes 12.00pm)
    MondayWednesdayThursdaySunday
    TuesdayThursdayFridayMonday
    WednesdayThursdayFridayTuesday
    ThursdayThursdayFridayWednesday
    FridayMondayTuesdayThursday
    SaturdayTuesdayWednesdayFriday
    SundayTuesdayWednesdayFriday
    Entries can be made through the RAS website or by fax on the official entry form. Entries can NEVER be accepted on the telephone. 12 noon is the deadline for all entries with no additions allowed after this stage.
    All conditions/qualifications can be found in the race articles of the Irish Racing Calendar. These are also available to view on the Race Planning Section of the RÁS website. The Entries & Declarations Department can clarify any queries you may have on these.
    At the time of entry the only qualification requirements that are checked by the system are the age, sex and handicap mark of the animal. There are many other factors that may come into play e.g. EBF eligibility, novice status, maiden status etc. These factors are manually checked AFTER entries have closed and if a horse is not qualified for the race due to any of these, the horse will appear at weights stage as NQ. At this stage the entry is removed but the entry fee is still charged to the owner.
    When making an entry by fax/paper you will need the Trainer Account number, the meeting number, race letter & the horse’s owner. If making the entry through the RÁS website, you will need your Trainer Account No, Pin No & Password the meeting number & race letter.
    Declarations can be done through the RAS website or by telephone at 00 353 45 455422. 10am is the deadline for Declarations with no additions allowed after this time.
    An entry or declaration can only be cancelled up to their respective deadlines. Once the deadlines have passed the entry or declaration will stand.
    Tongue strap, cheekpieces, blinkers, visor, hood, eye shield and eye cover must all be declared with HRI. 10am is the deadline for the declaration of any extras.
    Riders must be confirmed by 12noon on the morning of Declarations unless otherwise stated. The rider can be changed at any stage up to this deadline.
    When making a Declaration on the racing administration system RÁS you will need your Trainer Account No. Pin No. & Password, the meeting number & race letter. Over the telephone, you will need your Trainer Account No & Pin No, the meeting number & race letter.

    Below is a simple guide to when entries close in the UK and what days an Irish licensed trainer must follow. 

    RACEDAY

     UK ENTRIES 
    (Closing in GB)

    UK ENTRIES
    (Closing in IRE) at12noon

    Monday

    Tuesday

    Previous Friday

    Tuesday

    Wednesday

    Monday

    Wednesday

    Thursday

    Tuesday

    Thursday

    Friday

    Wednesday

    Friday

    Saturday

    Thursday

    Saturday

    Monday

    Previous Friday

    Sunday

    Monday

    Previous Friday

    Entries can be made by fax (045 455423) by submitting a foreign entry form to the Entries Department of HRI. If making the entry directly to Weatherbys in the UK a telephone call (0044 1933 440011) or fax (0044 1933 276151) will be accepted. Declarations must be done directly through Weatherbys.
    All overseas entries must be made through their own racing authorities. The districts vary so it is best to consult with the home racing authorities to confirm their deadlines. The International Racing Bureau (IRB) can also be contacted at 0044 1638668881. UK trainers make entries through Weatherbys UK and Irish entries close with Weatherbys @11 a.m. the morning of entry.
    The draw for a flat race is carried out once declarations are closed. The stall number for each horse is selected randomly by computer.
    A forfeit is a stage that occurs in an early closing race. By declaring forfeit, the trainer will be taking the horse out of the race and avoiding that forfeit fee. If staying in the race the trainer does not need to do anything and the horse will automatically be left in the race. The owner will then be charged that forfeit fee.
    See HRI Directive 9 (Division of Races) for full details.
    When running the ballot for a particular race, who owns or trains the horse does not come into consideration. The ballot is based solely on the criteria of the horse in comparison to the other entries in the race.
    The full list of ballot rules can be viewed on the RAS website under the “HRI Directives” option. Alternatively any queries relating to the balloting system can be directed to the Racing Department.
    When a horse is declared to run and is subsequently balloted out of the race, the horse is given a “ballot date”. This “ballot date” is the date of the race meeting that was due to be held from which the horse was balloted. A “ballot date” can influence the position the horse holds in the ballot list for certain races. Please refer to HRI Directive 10 for full details.
    Provisional Summaries and sections of the Irish Racing Calendar relating to the entries can all be viewed on the RAS website (www.hr-ras.ie ) under the Race Programmes option.
    If a horse has been declared to run but has been balloted out of the race (including being a reserve that does not run), there will be no charges/fees to the owner.
    The Publications Department must be informed, by fax (045 455423) or email ( [email protected] ), within 48 hours of where the horse ran, the date and the finishing position.
    Trainers can call the dedicated Irish Horseracing Regulatory Board non runner line at 045 445645. The line is operational on the race day until one and a half hours before the first race. The trainer will need their Trainer Account No and date of birth. Alternatively the trainer can fax the racecourse directly at least one hour before the running of the first race confirming the horse is a non-runner.
    No, if there is a non-runner in a race and the trainer of a reserve is offered the opportunity to race, the trainer is not obliged to run their horse. The horse will be considered balloted out of the race and there will be no entry or declaration charge. If trainer wishes to run, simply contact the racecourse by fax at least one hour before the running of the first race and declare both the horse and rider. The trainer of a non runner is obliged to contact each of the reserves.
    "Novice" for hurdle races is a horse which has not won a hurdle race prior to 28th April, 2013.However, any horse which wins a hurdle race for the first time between 1st March,2013 and 27th April, 2013 will be qualified as a 'Novice' for the period up to and including 6th October, 2013.
    "Novice" for steeplechase races is a horse which has not won a steeplechase race prior to 28th April, 2013.However, any horse which wins a steeplechase race for the first time between 1st March,2013 and 27th April, 2013 will be qualified as a 'Novice' for the period up to and including 6th October, 2013.
    A horse by an EBF stallion is eligible to enter the EBF race programme throughout Europe for its entire racing career. EBF eligibility is based on the crop produced by the sire on an annual basis. EBF eligibility can be viewed on the EBF website (www.ebfhorseracing.com) or by ringing the Entries Department.
    - It has run in a Flat race or Steeplechase.
    - It has run in a Hurdle race as a three year old.
    - It has run in more than two Hurdle races.
    - It has won a Hurdle race.
    - It has run in six or more races of any kind under the Rules of any Turf Authority. (The restriction does not apply to the number of times a horse placed in the first four of an I.N.H. Flat race or a N.H Flat race run in Great Britain can run in I.N.H. Flat races).
    As long as the horse has not won a chase he can then go back to run in a maiden hurdle.
    After evaluating the race from entry stage, the Irish Horseracing Regulatory Board Handicapper has decided not to issue a handicap mark to the horse or the mark allotted to the horse is outside the rating band of the race. It is best to contact the handicapper directly if there are any queries in relation to this.
    Please contact The Irish Horseracing Regulatory Board (045 445600) to arrange a date and location for a stalls test to take place. The stalls cert will be lodged by the Irish Horseracing Regulatory Board starter with HRI prior to declarations closing otherwise the horse will not be permitted to race.
    A stalls cert is not required if the horse has raced out of stalls when previously trained outside of Ireland. However the trainer must submit written confirmation that the horse has raced out of stalls in the past
    It provides "live" information in relation to the number of entries or declarations in a particularly race at a given time. The Declaration Status will confirm any current weight rise and it will also give what ballot number is getting into a race via the Ballot Sequence column - this is a guide only and is subject to change even after the deadline.
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